Process Administration & Letters of Map Change

FEMA processes updates and revisions to the Flood Insurance Rate Maps for the National Flood Insurance Program. FEMA’s statutory and regulatory authorities provide specific administrative requirements for map updates and revisions, but FEMA welcomes suggestions for improving the delivery of its program services and products. Please share your thoughts on how we could deliver these products more efficiently and in a more time effective manner.

The processing of Letters of Map Change is also an area where FEMA is committed to finding new ways to use technology to help the Agency reduce the time to process requests while maintaining the quality of the products. Please share your ideas on ways to make the process easier and more accessible without sacrificing quality.

Process Administration & Letters of Map Change

COST BASIS FOR LOMAs

FEMA has always based the LOMA unit cost on a per case rate. Maybe FEMA should look at the cost on a per structure or property basis. A case may have one structure/property or may have hundreds of structures/properties. In addition, FEMA has historically procured LOMA processing under a cost reimbursable contract vehicle. FEMA may get a lower cost for LOMAs by procuring LOMA processing under fixed price contract vehicle.... more »

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16 votes
17 up votes
1 down votes
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Process Administration & Letters of Map Change

LOMR-F Incorporation

Develop and distribute guidance allowing large scale LOMR-Fs to be processed as LOMRs, that is, physically revise the map rather than amend by letter. A minimum area would have to be established (e.g., 5 lots/50 acres as defined in 44 CFR Part 60.3) as well as an appropriate fee. While the minimum area could be considered arbitrary by some, this change would significantly offset the cost FEMA incurs in processing large... more »

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14 votes
15 up votes
1 down votes
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Process Administration & Letters of Map Change

Reduce Number of LOMCs

Flood Studies that involve base map changes should include a budget item for detailed review of map panels, especially for populated areas. A detailed review is needed so that any perceived shifting of the properties can be identified and large scale LOMA determinations can be made (contingent upon availability of appropriate LiDAR data) at the time of revalidation of LOMCs. This will reduce the number of LOMCs that FEMA... more »

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17 votes
18 up votes
1 down votes
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Process Administration & Letters of Map Change

Proactive LOMCs for Cost Reduction

When new studies are in progress FEMA should utilize the topographic data to make definitive determinations on properties en masse in advance of the map effective date. This will decrease the number of potential LOMA applications received in response to the new FIRMs, reducing the cost of LOMC processing.
This is beneficial for the public because they will have a property specific determination (regardless of scale... more »

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21 votes
21 up votes
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Process Administration & Letters of Map Change

Revalidation Process

LOMCs revalidated during the Revalidation process are not readily accessible or searchable for the end user on the MSC website. The way the MSC is structured revalidated cases are tied to the new map panel number and then only accessible if the user knows the revalidation case number. All other LOMCs are searchable by case number through the MSC’s Product Catalog, Letters of Map Change section. To increase the visibility... more »

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24 votes
25 up votes
1 down votes
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Process Administration & Letters of Map Change

Geospatial Distribution & Viewer Tool for LOMCs

The general public cannot easily determine the current condition of their LOMC. Determination companies cannot pull the required data as needed to accurately determine the floodplain status of their clients’ properties and instead rely on manual distribution of updates. Mapping partners have no simple method to view and revalidate large quantities of LOMCs and FEMA does not currently have a method to evaluate the revalidation... more »

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20 votes
21 up votes
1 down votes
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Process Administration & Letters of Map Change

Simpler LOMC forms, better guidance

LOMC forms should be simplified. The current forms are difficult to read and have many pages of instructions resulting in confusion on the part of requesters and subsequent need for more data.

The addition of a simple checklist of required items for different types of requests could potentially help the requesters. Many homeowners continue to use full elevation certificates for LOMAs (which require a surveyor and... more »

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23 votes
23 up votes
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Process Administration & Letters of Map Change

MT-1 Map

Inclusion of a map in MT-1 determinations would be very useful. Such a map could show the exact location of structure(s)/property (ies) that are the subject of determinations. It could also include a list of BFEs and LAGs for structure(s)/property (ies). Of course, it could add to the cost of LOMC processing and may not be feasible under the current funding guidelines.

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19 votes
21 up votes
2 down votes
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Process Administration & Letters of Map Change

Expand eLOMA to reduce MT-1 Costs

FEMA may wish to consider expanding eLOMA to include more case types (i.e. LOMR-Fs, CLOMA’s, Zone A’s, etc.). This would reduce cost to FEMA by allowing licensed and certified professionals to submit MT-1 application requests online independently for a wider variety of cases. This would create a “fast track” option for applicants looking to receive a speedy determination. This option takes some of the burden off of FEMA... more »

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23 votes
23 up votes
0 down votes
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Process Administration & Letters of Map Change

Expand Criteria for LOMA determinations by LIDAR

There have been a few pilot projects to issue mass LOMA or mass revalidations at a countywide scale by applying LIDAR data instead of the traditional MT-1 process . As LIDAR data becomes more accessible, implementing a standard process in which allows determinations on a defined area (e.g. 5 acres/50 lots) will save time and money for FEMAs LOMC program. By allowing a smaller area to be removed by this process, outreach... more »

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23 votes
25 up votes
2 down votes
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Process Administration & Letters of Map Change

Automation and improving the quality of LOMR submittals

Basic LOMC training should be made mandatory for Professional Engineers/Land Surveyors wishing to submit online MT-2 requests. Online submittal should require completion of inventory checklists as a part of online LOMR (MT-2) request submittal; training should cover each item of such an inventory checklist, e.g., all the required elements of a certified topographic work map. FEMA could team up with communities and/or... more »

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22 votes
23 up votes
1 down votes
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Process Administration & Letters of Map Change

Electronic submittal of additional data

FEMA should allow electronic submittal of additional data for LOMRs (MT-2s) directly to a concerned MT-2 reviewer regardless of whether the original MT-2 request was electronic or manual. Unless a MT-2 reviewer requests additional data as hardcopy, an electronic submittal should be considered an adequate response. Eliminating a hard copy submittal to LOMC Clearinghouse would expedite the review process by eliminating... more »

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26 votes
26 up votes
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Process Administration & Letters of Map Change

LOMR Reviewers to be More Experienced

I think many people would like the contractor’s staff to be more experienced with hydraulic modeling and knowledgeable about floodplain management. Many times with LOMR submittals we find that the person reviewing the submittal doesn’t have much knowledge. A lot of times they are recent college graduates. Too often we have to spend time responding to comments that don’t really impact the final BFE or location of the... more »

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38 votes
38 up votes
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Process Administration & Letters of Map Change

Letters of Map Change - Electronic Mapping Back to Communties

When a LOMR is finalized, the community it is in is sent a letter finalizing the map change along with a small paper copy of the re-delineated floodplain boundary and affected flood profile. The community then has to scan that paper drawing and do their best to recreate the revised floodplain boundary in their own GIS system of floodplain mapping. A CAD drawing that FEMA uses to re-delineate the floodplain should be mailed... more »

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36 votes
37 up votes
1 down votes
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